Welcome to the 2019-2020 NARGS Seed Exchange
MAIN ROUND ORDERING IS NOW OPEN!
Please read these instructions carefully, before placing your seed order. Refer back to this page if you have any questions/problems as most of them can be answered on this page.
We have prepared this 'V' df (click on link) for those who want to see the steps involved in placing an online order.
The Main Order fulfillment will be handled again in January by the members of the Watnong Chapter in New Jersey - Many thanks to them for their outstanding work! The Surplus Order Fulfillment will be done by the Wisconsin-Illinois chapter in March. We wish to thank them for their hard work as well as acknowledge the many donors and packaging volunteers who also made this year’s Seed Exchange possible!
Please help - Postal regulations have recently changed. We are now being charged "Package/Parcel" rates for all shipments which means a big increase in costs for Canadian and overseas orders. Canadian orders will now cost us $10.50 and overseas orders will cost between $14.25 and $14.50, depending on the country. Please consider adding a donation on the first checkout page to help us cover this added cost. Thank you for your continued support!
If you are having trouble logging into the website, with the ordering program or with the checkout process - please do not hesitate to ask for help immediately by using this Contact link to leave us a message. We will get back to you as soon as possible.
ATTENTION Members in European Union and Japan: The European Commission has issued a regulation stating that a phytosanitary certificate must accompany all shipments of seed entering any country within the European Union. This is in addition to the phyto required for seeds entering Japan.
NARGS is willing to cover the cost of sending one shipment from the Main Distribution to each country, if a member in that country is willing to be the Consignee and receive the seeds and re-distribute the orders to the other members in that country. If a single consignee cannot be found, then all members in that country will have to pay the fee of $26USD for their own phytosanitary certificates. If you would like to include a donation to help cover the phyto costs you can add a donation on the first checkout page when you place your order or separately from this Donation link, just designate it for Seed Exchange Program - Thank You!
Orders from these countries will be filled in their proper order (by date of arrival, Donors first, etc.) then held until the closing of Main Distribution on January 31st. The Plant Inspector will come to inspect the seeds, and issue the phytosanitary certificates. The seeds will then be shipped to the consignee for each country along with the phytosanitary certificate, with each order in its own mailer, so all the consignee needs to do is apply postage and post them on to the member. Seed orders will not reach members until mid- to late-February. Moist packed seeds cannot be sent to these countries.
We regret that members residing in EU countries and Japan will not be able to place orders in the Surplus Distribution. Fees for phytosanitary certificates vary with the state from which the seeds are sent; states set their own fees. The cost of a phyto in Wisconsin, where the distribution of the Surplus Round will be based, is far higher than in New Jersey, where the Main Distribution is taking place.
Members in Australia: A new Department of Agriculture policy is to return the whole package if any of the seed is not allowed. Be sure to check BICON website for the list of species you are allowed to import before placing a seed order. Do not select species that are not allowed into your country and list many second choices to ensure you receive your requested number of packets. We will only send seed of the species you select (no substitutes) to avoid the whole shipment being rejected and returned to us or destroyed.
**If you had a problem during the payment process, or the "Finalize Order" button is greyed-out, look for the Cart link in the upper right corner of the web page near where you log in (the "Cart" link is only visible if you have an order waiting to Checkout). Click on the Cart link and it will take you back to your cart order; then click on the Checkout button to try your payment again. Do not try to re-enter your seed order - the program automatically saved your selections. The "Finalize Order" button may also greyed-out if your membership is expired, so check your membership status from the "Account" link in top menu.
START YOUR ORDER:
Once you are logged in, the website will grant you access to the members-only area of the SEEDS menu. Hover your cursor over SEEDS on the main menu; in the drop-down menu under the CURRENT SEED EXCHANGE section you will see 'Order Seed'. Click on this to go to your personal 'Order Seed' page; your name and donor/volunteer status will show just below the page title as verification.
We do NOT recommend placing your order using an iPad or tablet - you will have difficulty accessing the ‘Order Seed’ page. Contact us if this is your only method of accessing the webpage and we can provide you with alternative access.
VIEW THE SEED LIST:
The default setting for 2019-2020 Main Round Seed List is alphabetically by Genus/Species name (not by seed number) with Garden-collected and Wild-collected listed together and marked as either G (Garden) or W (Wild). Above the seed list are letter buttons arranged alphabetically; click on any of the letter buttons to go to the list of seeds that begin with that letter. You may also search by genus; genus and species; or even partial name, using the search box for Genus/Species. Further refine the search by first using the Garden/Wild search box to select G, W or Any (to view only garden- or wild-collected, or both) and then by letter or genus/species.
To view the Seed List by seed number use the Garden/Wild search box and select G or W and it will arrange the list of either Garden or Wild seed numerically. Click on ALL in the letter buttons list to have any search or sort result revert back to the default complete seed list by seed name. Note - there are a few addendum seeds that will be out of numerical order so that they are listed by the genus name.
Click on the plant name in the seed list to open a Google search page for that entry in a new tab to find more information and images to help with your selection process. Details on how the seeds are listed can be found on the General Seed List Information page. Go to the Downloadable Seed List Files page to see the list of species name changes used in this year's seed list as well as files of the seed list and donors list that can be downloaded to your computer and printed out.
**Be sure to close only the Google search page tab when finished looking at the entry; accidentally closing your browser window would take you out of the 'Order Seed' page as well.
MARK YOUR SEED CHOICES:
There are two methods available for entering your seed choices on the 'Order Seed' page: you can browse through the seed list and click on a choice button within the seed list as you find items you are interested in or, if you have already made your selections from the seed list, you can type in each seed number individually and select the choice category.
For either method, there are 3 choice categories you may assign for the item: First choice (1st); Second choice (2nd); and if you have a few Second choices that are most wanted, use Second Choice (preferred) (2nd*). Your order will be filled first from your First choices so be sure to select as many First choices as you are allowed (25 or 35). If a First choice selection is gone we will pull from any Second choices (preferred) you may have selected, and then select from the regular Second choices listings. PLEASE only list a FEW as a Second choice (preferred); this will help the order fillers see which of your many Second choices to pull first if a First choice is gone. Many seeds are in short supply so it is important that you list plenty of second choices.
To use the Seed List method for entering your choices, browse through the list or use the search features to go to listings for specific genera/species. When you find an item you are interested in, simply click on the round choice button for whichever choice category (1st, 2nd or 2nd*) you want for that item. If you change your mind, you can change the choice categories by clicking on one of the other options or select “No” to un-select an individual item. All items are set on “No” when you begin your seed order. You will be able to tell if an item is selected because the round button will change color - a black dot in the center if the selection is for an individual seed number, and a blue dot if it is part of a range of numbers. Blue dots cannot be changed on the individual numbers in the range - see paragraph below about ranges for more information on making changes to ranges.
To use the Instant Add box method for entering your choices, type a seed number into the white box in the grey Instant Add section above the letter buttons. Then click on the choice button for that item to add it to your selections. Do not use the enter/return key on your keyboard after typing in the seed number or the seed number will automatically be put in as a First choice. Be sure to use the correct Second choice button if entering all your selections using the Instant Add box. Choose Second choices (preferred) only for a few Second choice selections you want to be pulled first if a First choice selection is gone.
To select a RANGE choice you must use the Instant Add box. Type in the range of numbers to indicate you would accept any ONE number within that range; ranges count as one choice. You must enter the complete numbers, such as 1355-1362 (NOT 1355-62). If you change your mind about a range and want to adjust the numbers within the range, change the choice category or delete the range choice, you can ONLY do so by deleting it from the ‘Your Selections’ page (see next section) and then you can re-enter the new range in the Instant Add box, if required. You CANNOT make any changes to a range from within the seed list itself using the round choice buttons - ranges will show as blue dots in the center, to indicate that it is part of a range and that the buttons cannot be used to make the changes directly. Please note that ranges are pulled strictly by seed number, so garden and wild seed selections are NOT included in the same range even though they may be listed together on the seed list.
Seed Donors and volunteers are allowed 35 First choices; non-donors are allowed 25 First choices and all are allowed up to 50 Second choices. Many seed numbers will be gone before your order is processed, so it is very important that you select plenty of Second choices for the order fillers to pull from to complete your order. You are not allowed more than one packet of any seed number.
Please do not request any items that are considered noxious weeds in your state. US Members should check with their state list of Noxious Weeds: https://plants.usda.gov/java/noxComposite.
REVIEW YOUR SELECTIONS:
Click on the >>> Review your order so far button to be taken to the 'Your Selections' page. On this page, you will see two choice columns with the selections you have made so far, either First or Second choice. Your Second choice (preferred) will be designated by an asterisk (*) before the seed number. The items will be arranged numerically within each column with any ranges listed at the bottom of the appropriate choice column. You can delete an item from the 'Your Selections' page by clicking on the ( x ) red x button after the listing. Ranges must first be deleted from the 'Your Selections' page if you want to change or remove them from your lists. If you make any changes on the 'Your Selections' page you MUST use the Back to Seed List Ordering page button to ensure the changes are processed on the 'Order Seed' page. Do NOT use your browser back button to return to the 'Order Seed' page.
Look at the green count boxes to monitor how many First and Second choices you have selected and how many more you are allowed. If you reach the limit on your First or Second choices and try to add another item to that choice category, a message will pop-up letting you know you reached the limit. You can adjust the choice of any of the individual seed number selections within the seed list by simply clicking on one of the other choice buttons for that item or the “No” button. Ranges can only be changed by deleting them from the 'Your selections' page and re-entering them.
Saving Your Order and Finding It Again: You do not have to complete your order in one session; your selections are saved automatically to your user account. You can access your order again to continue adding or changing selections by going to the ‘Order Seed' link, but you cannot change an order after you click on Finalize Order - Checkout button. We recommend you save a copy of what you are ordering, either by using the Print selections button to print from the ‘Your Selections’ page or writing down the seed numbers/choice selection before leaving the website, just in case.
FINALIZE AND PAY FOR ORDER:
Once you have made all your selections and any changes, you are ready to finalize your order. Note - you cannot make any changes to or re-enter your order once you have finalized it. Click on the Finalize Order - Checkout button. The first page you are sent to gives you several options regarding your order:
1st - You must mark if you will accept substitute seed packets if your choice selections are gone, so you receive the full allowed amount of packets. If you do not select the "yes" button ONLY packets still available from the choices you listed will be sent, even though it may be less than your allowed amount. No refunds can be made and no multiples of the same seed number are allowed.
2nd - Indicate if you would like to receive the printed Surplus Seed list by mail or an email reminder when it is ready on the website. Please note that the printed Surplus Seed list shows only the seed numbers, so you will need to check the NARGS website or have a printed seed list to see the seed names. Or you can simply return to the SEEDEX page on March 1st when the Surplus round begins to view the Surplus list and place your order online (see more about the Surplus round below).
3rd - If you would like to Add a donation to your order, you can do so by checking the box and either selecting one of the suggested amounts or choose Other and add whatever dollar amount you want in the Amount box. The donation amount will be added to your checkout payment. (Thank you!)
Once you have answered these three options, click on the green Continue button to proceed to the payment section.
Please BE PATIENT with the Continue button; allow it time to process and do NOT click on the button a second time as that may put a second order in your cart checkout. If anything other than the 'Seed Exchange Main Round' order or added donation appears in your cart contact us immediately; do not proceed until we have deleted the other items for you.
On the Checkout page that appears please verify the Cart content and Billing information (contact us immediately if the information is incorrect). In the Main Round, all members must pay $17 (US dollars) for their Main Round seed order. Select the Payment method (PayPal or mail check/money order) then go to the bottom of the page and select Review Order to complete the payment portion. Verify the details on the Review Order page and select Submit Order button (or the Back button if you need to make a change).
If you chose PayPal you will be sent to the PayPal site and then return to nargs.org at the completion of your transaction. Use PayPal to pay by credit card without creating a PayPal account. On the PayPal site, either select to log in to your PayPal account, if you have one - OR - choose 'Pay with Debit or Credit Card' and you can continue with the credit card information.
If you chose to pay by check or money order you will be shown a postal address where you will mail your order payment and will also be sent an email invoice with the postal address. All checks/money orders should be made out to 'NARGS'. Please note - your order will not be put into the queue to be filled until payment is received so send payment immediately - payment must arrive before January 31. If you send cash, it is at your own risk. All payments must be in US dollars.
An email invoice for your order will be sent to your email address to verify the submission was successful - if you do not receive it, check your spam folder before contacting us.
If the Finalize Order - Checkout button is greyed out or does not take you to the checkout page: you either need to renew your membership or have already finalized a seed order but may not have finished the checkout process (look for the CART link in the upper menu). If you need help completing your seed order contact us immediately.